RootsMagic
Frequently Asked Questions

Printing and Reports Issues

Questions about reports and printing from RootsMagic

1. How can I not include information on living people (privatize) in printed reports?
2. Is there a way to copy a report (for instance a descendants report) so that it may be pasted into another application, such as WordPad, and sent in an email?
3. When I print a narrative report it has several (NEED TO DEFINE SENTENCE:Hobby). What does it mean? How can I correct it?
4. Is it possible to remove the reference number in narrative reports?
5. How do I enter the preparer's name and address so it will appear in reports?

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STILL GOT QUESTIONS?
If your question still is not answered, please email us at: Support@GenealogySupplies.com (Please ensure that you include your name and postcode) or call 01722 716121

1. How can I not include information on living people (privatize) in printed reports?

There isn't a way to directly privatize the printed reports, but what you can do is:

1. Create a GEDCOM file of your data, and use the privatizing options when creating the GEDCOM
2. Create a new blank database using the 'File > New' command
3. Import the privatized GEDCOM into the new blank database.
4. Print your reports from that privatized database. - Updated: March 15, 2004

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2. Is there a way to copy a report (for instance a descendants report) so that it may be pasted into another application, such as WordPad, and sent in an email?

Yes. On the report dialog, in the lower right corner you can change the 'Print to' to a text file. RootsMagic will print the report and open it up in your text editor (like WordPad) so you can cut and paste it. This works for text based printouts, but not for graphical reports like the pedigree chart. For graphical printouts you can print to an Acrobat (PDF) file and send it as an "attachment" to your email. - Updated: March 15, 2004

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3. When I print a narrative report it has several (NEED TO DEFINE SENTENCE:Hobby). What does it mean? How can I correct it?

It means you imported a GEDCOM file from another program that had user defined facts in it (in this case "Hobby"). RootsMagic does not know how to write a sentence for that fact type.

Do "Lists > Fact type list" from the RootsMagic menu, then find that fact type in the list. Highlight the fact type and click the "Edit" button. Near the bottom of the edit dialog is the place to enter the "sentence template" which tells RootsMagic how to write a sentence for that fact type.

You can press the F1 key for help on that screen which will tell you how to do this. - Updated: March 15, 2004

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4. Is it possible to remove the reference number in narrative reports?

To prevent the reference number (or any other fact) from printing in a report:

1. Do "Lists, Fact type list" from the main menu.
2. Highlight the fact type you don't want to print.
3. Click the "Edit" button
4. On the right side of the dialog that appears, remove the check from any reports you don't want the fact to appear in.

- Updated: March 15, 2004

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5. How do I enter the preparer's name and address so it will appear in reports?

Do "Tools > Options" to open the options dialog, then select "Preparer". - Updated: March 15, 2004

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STILL GOT QUESTIONS?
If your question still is not answered, please email us at: Support@GenealogySupplies.com (Please ensure that you include your name and postcode) or call 01722 716121

Back to FAQs